Proplanum

About Proplanum

Proplanum is a comprehensive, API-first workforce management platform engineered to replace disparate, manual systems like spreadsheets and paper requests. It functions as a unified operational hub, integrating intelligent scheduling, precise time tracking, and dynamic team management into a single, secure ecosystem. Built for modern businesses, its core value proposition lies in automating repetitive administrative tasks, providing real-time operational visibility, and leveraging AI-driven insights to optimize labor allocation against actual demand. The platform is designed for technical scalability and seamless interoperability, offering access via a robust web application, dedicated mobile apps, physical kiosk hardware, and QR code-based workflows. This multi-modal architecture ensures flexibility for diverse work environments, from front-line retail to distributed service teams. By centralizing data flow from shift planning through to payroll-ready exports, Proplanum eliminates data silos and reduces costly errors. Its primary goal is to transform labor from a reactive cost center into a strategically managed asset, enabling managers to control costs, improve communication, and reallocate saved time toward business growth initiatives. The platform supports a 21-day free trial with no credit card requirement, allowing for full technical evaluation.

Features of Proplanum

AI-Powered Demand Forecasting & Scheduling

This core feature utilizes machine learning algorithms to analyze historical data and predictive inputs, such as expected sales or customer footfall per hour. The system automatically generates optimized shift plans that align staffing levels precisely with forecasted demand. This ensures the right number of employees with the correct skills are scheduled at the right times, maximizing service quality while strictly controlling labor budgets and minimizing unnecessary overtime expenses.

Multi-Modal Time & Attendance Tracking

Proplanum provides a flexible, integrated suite for accurate time registration, designed to fit any workplace setup. Employees can clock in and out via the dedicated mobile app, on-site kiosks, or by scanning unique QR codes. This real-time tracking creates a verifiable audit trail, allowing for instant comparison between scheduled and actual worked hours. The data is centralized and automatically formatted, eliminating manual timesheet entry and providing flawless, export-ready records for payroll system integration.

Centralized Leave & Availability Management

The platform digitizes and streamlines all employee requests within a single communication channel. Team members can submit leave requests, update their availability, and request shift swaps directly through the app. Managers gain a unified dashboard to review, approve, or deny these requests in context with the live schedule. This automation replaces chaotic email/paper trails, reduces scheduling conflicts, and empowers employees with self-service capabilities, dramatically improving internal transparency and coordination.

Real-Time Operational Dashboard & Analytics

Managers are equipped with a comprehensive, live dashboard offering full visibility into workforce operations. This single pane of glass displays who is working, where, and when at any given moment. Integrated analytics tools process time-tracking and scheduling data to generate insights into labor cost trends, attendance patterns, and schedule adherence. This real-time intelligence enables proactive decision-making, rapid reaction to daily changes, and strategic planning based on concrete operational metrics.

Use Cases of Proplanum

Retail Chain Workforce Optimization

For retail businesses, Proplanum synchronizes staffing with customer traffic patterns. Store managers can use AI forecasts to schedule more cashiers and floor staff during peak shopping hours and reduce staff during slower periods. Real-time kiosk check-ins help instantly identify no-shows, enabling quick shift coverage via the mobile app. This use case directly increases sales potential during rushes and protects profit margins by avoiding overstaffing, all while ensuring labor law compliance across multiple locations.

Restaurant & Hospitality Labor Cost Control

In the gastronomy and hotel sector, the platform helps managers prevent service bottlenecks. By analyzing reservation data and historical occupancy, Proplanum suggests optimal staffing levels for front-of-house and kitchen teams. The QR code or mobile clock-in simplifies time tracking for a mobile workforce. This leads to improved guest satisfaction, reduced overtime costs during events, and lower employee turnover by creating fair, conflict-free schedules that respect availability.

Healthcare Facility Staffing Compliance

Hospitals and clinics utilize Proplanum to manage complex, compliance-heavy schedules for doctors, nurses, and support staff. The system automates shift rotation creation while automatically verifying against labor code regulations and collective bargaining agreements. Real-time visibility into who is on-duty improves coordination across departments. This ensures continuous, legally compliant patient coverage, reduces administrative burden on medical directors, and minimizes the risk of costly scheduling errors.

Scalable Management for SMB Growth

Small and medium-sized businesses transitioning from manual spreadsheets use Proplanum as their foundational workforce operating system. It consolidates planning, time tracking, and communication, providing the structure needed for sustainable growth. The automated scheduling saves founders countless hours, while the clear, centralized system improves fairness and transparency for employees. The accurate data export simplifies accountant handoffs, making it a scalable tech stack component that grows with the business.

Frequently Asked Questions

How does Proplanum integrate with existing payroll software?

Proplanum is built with integration in mind, featuring robust export functionality. The platform compiles all tracked hours, including regular time, overtime, and leave, into accurate, formatted reports. These reports can typically be exported in common formats (like CSV or Excel) that are directly compatible with most major payroll processing systems. This creates a seamless data pipeline from time clock to paycheck, eliminating manual data transfer and its associated errors.

What kind of demand data can the AI scheduler analyze?

The AI scheduling engine is designed to integrate with various data sources. It can analyze internal historical metrics such as past sales figures, transaction volumes, or customer footfall tracked per hour. The system can also incorporate external data inputs if available. By processing these datasets, it identifies patterns and correlations to forecast future labor requirements with high accuracy, moving beyond guesswork to data-driven planning.

Is employee data secure, especially with mobile and QR code clock-ins?

Security is a foundational principle of Proplanum's architecture. The platform employs enterprise-grade security protocols including data encryption in transit and at rest. Access is controlled through secure login credentials and role-based permissions. QR codes are dynamically generated and time-sensitive to prevent fraud. Furthermore, the system provides a clear audit log of all clock-in/out actions, ensuring data integrity and accountability.

Can Proplanum handle complex labor rules and union agreements?

Yes, the platform is engineered to manage complex scheduling constraints. Administrators can configure custom rulesets within the system to reflect specific national labor laws, local regulations, and unique union contract stipulations regarding rest periods, maximum consecutive working days, and minimum hours between shifts. The AI scheduler then respects these rules during automatic plan generation, and the system flags any potential violations before publication.